Today, with the advancement of technology, the use of accounting software has become very popular and many people use this software to manage accounts related to their business. Accounting specialists and accounting teams use this software to manage accounts and automate accounting operations. Using this software in different companies and organizations is very important and makes it very easy to control financial affairs in businesses. Accounting data, measuring indicators and reporting the company's financial activity are other applications of accounting software for the progress and success of your business.
Accounting software is application software in many businesses that you can use to easily prepare invoices for your customers. Accounting software will bring countless benefits to your business. Accounting software is very easy to install and use and is used for any business, according to the needs of the profession. In this way, you can use accounting software in various jobs and make the necessary adjustments to increase the Productivity of this software.
By using accounting software, you can save a considerable amount of time and money and succeed in running your business. Using its capabilities, you can help your business thrive. Data entry in accounting software is simple and data processing speed is very high.
Features of accounting software include the following:
- Processing speed:
the first and perhaps most important feature of accounting software is its speed. The high speed of the software makes it possible to record documents and upload them as quickly as possible, and it takes less time for the accountant to move to different parts of it.
This feature may not seem like a big deal at first glance, but for an accountant who stores and reloads documents over and over again during the day and may go hundreds of times to different parts of the software, the software slows down. On the other hand, the high speed of the software also increases the efficiency of the accountant and allows him to complete more operations in his 8 working hours per day.
- Easy user interface:
The user interface of the accounting software should be such as to guide the accountant to the desired destination in the simplest possible way. The user should be able to access the desired page with the least waste of time and the least complexity.
In addition, the graphical features of the accounting software user interface play an important role in increasing the efficiency of the accountant and cause the user's eyes, which have to stare at the software environment for hours, to get tired late
- easy data entry:
This feature is very useful and you can easily enter your data into accounting software.
- Automatic reporting:
Profit and loss reports, customer accounts, inventory counting as well as providing a list of creditors and debtors are unique features of accounting software.
- convert reports to Excel files:
Many accountants believe that Excel is still the most widely used accounting software in the world. Many institutions and organizations also want their financial reports as Excel files. If a financial document is available in Excel, it will be used and cited everywhere.
- Compatible with CRM software:
Compatibility of your company's accounting software with your company's CRM software is very important. If the two are not the same, keep in mind that they should be minimally compatible with each other.
- Automation of tasks:
Tasks such as calculating the number of payments, creating payslips and also an automatic calculation of invoices can be easily done by accounting software.
- Reduce the probability of errors:
With computer calculations, the probability of errors is much less.
In this way, in a short time, you can process the data you want and prepare a sales invoice in the shortest possible time and present it to the customer. Using accounting software is very important in many businesses and you can easily do your finances with this cost-effective software.
When choosing ideal accounting software, it is best to consider the following:
- Saving time
One of the most important features that good accounting software should have been time-saving. In this way, by choosing suitable accounting software, you can do the work related to accounting in a shorter time and using this method is much faster than traditional accounting. Accounting software allows you to perform several processes simultaneously, including the creation of invoices required by the customer, handling bank deposits and creating checks and recording transactions performed simultaneously.
- Financial Evaluation
In the context of manual accounting, public records were evaluated at the end of the year, while you can easily evaluate and manage accounts using accounting software. In this way, you as a business manager can easily estimate your financial resources at any time and evaluate the financial performance of the collection, and in an electronic accounting framework, the budget is calculated and evaluated. Give.
- Cash flow management
Using accounting software, you can take advantage of the great advantage of this software to record payments and receipts in the system. Using this accounting software functionality, you can easily predict your cash flow status in the future. For example, you will have all your bills and customer bills in the program with the relevant dates, and you can prepare a report on the number of your assets and payments and connections made, and through this, review all records. Pay bills and invoices.
Cash flow management in accounting software allows you to estimate your budget now and you can easily manage your bills and compare the actual budget with your expected budget.
- Software guide
Other features of the accounting software include a Learning guide. Especially if this is the first time you are using this software for accounting, it is better to use its guide to Learn this software. In this way, you can reduce possible mistakes while using the software and get the most out of this software. With accounting software, you can easily collect and process financial information about your business.
In general, by taking advantage of the facilities available in the accounting software, you can easily examine financial crises such as incorrect audit information or non-compliance with internal standards and requirements, as well as non-compliance of a budget with expenditures and them. Eliminate.
So, if you are looking for a detailed plan for managing your business financially, IBS accounting software gives you accurate and easy-to-use calculations and more security.
The implementation processes of IBS accounting software include 6 basic parts:
- Sales management
- Purchasing management
- Inventory management
- Distribution management
- Accounting
- Reports
- Reminder
The facilities provided by the Goods and Warehousing department of IBS accounting software include:
- Defining Product
- Defining image and Product Gallery
- Defining Product specifications include supplier, Product barcode, Product code, Product number, unit of measurement, Product location, percentage of duties and taxes, and etc
- Ability to define the characteristics of each Product (weight, size, etc.) and assign the goods to different suppliers and brands
- Defining goods volume and weight
- Defining unlimited merchandise in each category
- Free sample definition (in three modes: percentage / Product / discount code)
- Defining goods without discount
- Defining categories (create unlimited multi-level categories)
- Defining units with base coefficient
- Defining unlimited brands
- Determining the order point for each good
- Defining barcode field
- Barcode printing and communication with barcode reader
- Registration of goods through a barcode reader
The following list shows the features available in the IBS Accounting Software Purchase Management section:
- Defining suppliers
- Defining purchase invoices
- Accessing to supplier invoices
- Settle purchase invoices and view open invoices
- Ability to define a supplier as a customer and vice versa
- Print purchase invoices
In the Sales Management and Distribution Management section, the facilities you have are:
- Sales Management:
- Defining vendors, sales areas by province, city, region
- Defining vendors and customers in each sales area
- Ability to set a commission for each seller as a percentage
- Enter complete customer information such as customer code, customer name, customer address, national ID, and etc.
- Telephone invoice registration
- Defining different festivals
- Monthly, daily and annual sales reports
- Distribution management:
- Defining sales areas based on province, city, region, and etc.
- Unlimited definition of vehicle
- Unlimited definition of drivers and distributors
- Routing orders or vendor information for distributors on the Android app
- Shipping and delivery report
- Calculate driver performance
In the Financial Accounting section, which may be very important, you can see some of the features that you have access to in the following list:
- Ability to define fixed financial headings at four levels of group, total, specific, detailed (as a tree)
- Unlimited definition of cost centres
- Calculating the cost of the goods using standard methods and the average Lifo, Fifo
- Ability to report in Excel and pdf format
- Unlimited definition of funds and banks and payroll
And the last feature of IBS accounting software that makes it more efficient is "Reminder":
- Unlimited definition of different tasks
- Task groupings
- Prioritizing tasks and displaying notifications
- Display tasks based on days of the week and time interval
- View system users’ tasks to manage
- Defining unlimited contacts and creating a new task and sending for all contacts
Business accounting software doesn't eliminate the position of your accountant, but instead frees them from repetitive work and helps them do the best job that they can for you. By implementing accounting software, you can achieve greater efficiency in gathering data for the accounting, speed up calculations and avoid income losses tied to data inaccuracies. By letting accounting software handle the repeated small tasks, you can provide the best results before you pass the reports on to your accountant, who can parse the already collated and sorted data to reach a truly sound conclusion.
Need expert financial guidance and business solutions for your business? Contact IBS – Integrated Business Solution today.